Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Receptionist on an 18 month contract to the Scandi Family!
This will be a full time in office role out of our Edmonton Head Office for a long term contract until March 2026. Working hours are Monday to Friday 7:45am – 4:15pm.
What your day to day will look like:
Reporting into the Manager of Administrative Services and VP of Human Resources.
At Scandinavian, our Receptionist acts as the “face” of our Head office and ensure visitors and employees receive a positive welcome. Your personable disposition and dynamic professionalism will shine through as you deal efficiently with our internal and external partners. Your mission is to promote a positive office culture and ensure the office runs smoothly with a friendly customer service approach.
You are a strong and reliable support to company operations, encouraging our processes, communication, and safety. Not only will your efforts assist us in achieving organizational efficiency, you also nurture the positive work environment that our Scandi Family appreciates so much.
- Office Management; Provide administrative support. Maintaining and updating all data entry in appropriate systems. Oversee office equipment and supplies including inventory and repairs as needed. Answer main phone line, monitor SOS email system, and be aware of comings and goings managing the sign in/ out process. Attend all monthly administrative team meetings.
- Event Planning; Take the lead on planning office events and social gatherings including budget. Manage the Wellness program and encourage participation.
- Uniform and Promo Gear Management; Maintain inventory levels, source suppliers for best prices, update trackers and uniform management systems, and fill orders from Account Managers shipping to appropriate regions.
What you’ll need to succeed:
- Must have minimum 1-3 years of administrative experience including reception.
- Must have excellent computer skills with proficiency in MS Office products.
- Ability to maintain confidentiality and integrity at all times.
- Drive continuous improvement initiatives with minimal supervision.
- Top notch organization skills demonstrating a sense of urgency with the ability to handle multiple priorities at once.
- Previous experience in office or event management would be ideal.
Our interview process:
- 45 minute in person interview with the Hiring Manager and direct Supervisor for the role.
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.