**Our ideal candidate would be a seasoned Office Manager and/or Administrative Assistant looking to pivot to a new career with strong growth opportunities. You're transferrable skillsets in taking initiative, organization, data entry, and customer service are invaluable - We can train the rest! **
Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Fleet and Driver Coordinator to the Scandi Family!
What’s in it for you:
- Awarded one of Canada’s Best Managed Companies: We’re committed to a high level standard of excellence for both clients and our Scandi Family.
- Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
- Stability and Job Security: Even through tough economic times we’ve continued to steadily grow, and we aren’t slowing down any time soon. With a strong national presence across Canada
- Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- Benefits: We offer a comprehensive medical and dental plan as well as personal days off.
What your day to day will look like:
Reporting into the Vice President of Procurement this is a permanent hybrid role with 3 days in office and 2 days remote. Our fleet consists of 104 vehicles some luxury and majority mid size sedans and SUVs. This role will be a communicating with many internal teams including Operations, Human Resources, Training and Onboarding, Risk Management, and our Executives.
- Vehicle Onboarding; Communicate with Hiring Managers on vehicles and drivers status changes, and coordinate vehicle inspections, GPS consents/ distributions, and vehicle pick ups. Update and maintain all data entry and tracking including drivers records, licenses, insurances, and abstracts.
- Manage Fleet; Review availability of vehicles and monitor fleet inventory. Ensure all drivers receive fleet and fuel cards. Monitor, manage, and approve purchases, maintenance of vehicles, and monthly spend limits with support from Finance and VP of Procurement.
- Vehicle Maintenance and Safety; Coordinate vehicle maintenance and repairs. Conduct annual audits. Ensure vehicles have safety roadside kits. Create reports as needed including accident incidents and assist with damaged vehicles communicating with insurance companies.
- Build Relationships; Handle the day to day fleet vendors and creating strong relationships with dealerships and repair shops negotiating preferred rates.
What you’ll need to succeed:
- Minimum 2 years of experience in an administrative or customer service role.
- Tech savvy with the ability to learn new programs quickly. Knowledge of Smart Sheet and SharePoint considered an asset.
- Ability to establish and maintain relationships with vendors and internal/ external stakeholders.
- Strong communication skills and the ability to work under tight deadlines keeping a solution focused mindset and attitude.
What you can expect for our interview process:
- 20 minute preliminary phone interview with our Recruiter
- 20-40 minute assessment (depending on optional practice questions or breaks)
- 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role
At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.